Compliance

• Facilities Manager is required to ensure that Facility Maintenance and Facilities related purchases are following Federal Head Start Performance Standards (Including but not limited to) 1304.53 Facilities, materials, and equipment.

• Ensure all facilities are following New York State Child Care licensing requirements (specifically, but not limited to:)

• 418-1.3 Building and Equipment

• 418-1.4 Fire Protection

• 418-1.5 Safety

• Ensures all facilities are following nassau County Fire PreventionOrdinance, (specifically, but not limited to the following): (see website information at https://www.nassaucountyny.gov/DocumentCenter/View/1589)

• Article XIII Maintenance of Exit Ways

• Article XIV Miscellaneous

• Article XV Electrical Code

• Article XVI Effect of Ordinance

• Article XVII Automatic Fire Alarm Systems

• Article XVIII Fire Protection, Fire Extinguishing and Detecting Systems in Buildings

• Article XIX Liquid and Solid Oxidizing Materials

• Article XXI Kitchen and Fire Protection for Cooking Equipment

• Article XXII Schedule of Fees

• Article XXIII Sale, Leasing and Servicing of Portable Fire Extinghishers

• Article XXIV General Building Requirements

• Article XXV Fire Drills and Evacuation Plans

• Article XXVI Pyrotechnic Displays and Open Flame Devices in Assembly Occupancies

• Article XXVII Tests and Inspections

• Ensures all facilities are following other New York State Fire Marshall requirements and local fire codes.

• Ensures all facilities are following EOC Standards of Excellence

Procurement/Vendor Relations

• Ensures that all Facility related purchases are following OMB Cost Principles, Cost Allocation, Selected Items of Cost, and Audit REquirements

• Forecasting inventory and supplies necessary to meet the needs of the agency

• Conducting research to ascertain the best suppliers, facility related products, and services in terms of best value, delivery schedules, and quality

• Visiting, (by way of site walk-throughs), with potential suppliers and/or vendors and building and maintaining good relationships

• Reviewing, comparing, and negotiating contract and monitoring their progress while checking the quality of service provided

• Processing purchase orders, vouchers, and invoices

• Maintaining conract files

• Evaluating bids and making recommendations based on commercial and technical factors

• Communicating Facility related deficiencies to the Management Team to endure approval and budgetary allowances via Deficiency Memorandums to the Comptroller

Executive Management Liaison

• Participates as an active member of the Executive Management Team

• Assists in Coordinating and facilitating team meetings, trainings, workshops, events, etc.

Calendar Maintenance

• Maintains the Corporate facility event space calendar for both internal and external events and functions

Project Management

• Direct, coordinate and plan essential central services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal and recycling prior to major agency and community events

• Initiate and/or supervise condstruction related projects needed for repairs, remodeling, expansion of interior space, interior design, exterior space, storage facilities, parking lots and playgrounds.

Planning and Implementation

• Develop and implement plans and procedures for the following situations:

• In-depth seasonal Facilities Maintenance during non-program time

• Fire Drills

• Shelter-In Place Drills

• Lockdown Drills

• Evacuation REquirements

• Inclement Weather Conditions

• Local/national health and environment trends/concerns

• Pest Control

Supervision and Training

• Hold informal daily meetings with the Facilities Staff

• Facilitate and/or coordinate monthly formal training for network-wide Custodians

• Supervise Facilities Staff

• Plans, develops and prioritizes projects and weekly work plans; ensures that materials are ordered, projects are designes and planned, and moniesare available 

• Complete payroll procedures for Assistant Facilities Staff and Corporate Custiodian

Reporting

• Participates in the Anual Head Start Self-Assessment, (specifically but not limited to ) Facilities, Materials, Equipment and Transportation

• Participates in the Annual New York State Licensing Packet complation

• Participates in the Triennial OHS Monitoring Review

• Provides other Facilities related reports and documentation as required

Other

• To execute any other duties appropriate as directed by the Chief Executive Officer

Knowledge or Skills:

• Ability to determine and prioritize workload while being flexible.

• Significant decision making and problem-solving skills.

• Ability to exercise independent judgment to adapt or modify methods and standards to meet variations in assigned objectives.

• Ability to communicate effectively both verbally and in writing.

• Ability to organize and delegate responsibility.

• Ability to supervise and provide leadership.

• Ability to work with individuals with a wide range of experiences and ethnic and cultural backgrounds.

• Possesses negotiation and mediation skills.

• Ability to focus on organizational detail while maintaining a bigger picture vision.

• Ability to exercise independent judgment and standards to meet variations in assigned objectives.

• Good interpersonal skills and the ability to work as both a team leader and member.

• Ability to focus on both content areas and the management level issues.

• Adheres to professional ethics and standards